5 Essential Points To Evaluate Before You Commit to Buying A HIS Software
Hospital Information System Evaluation Checklist.
Hospital Information System (HIS) is critical to automating your hospital processes and improving operational efficiently. However, HIS is also a big investment, not only in terms of money but also in terms of the change that it will bring in your hospital. HIS implementation demands the unlearning and relearning of methods through which many hospital processes are performed.
Here we list down 5 important points that needs to be considered in your to-buy or not-to-buy decision:
1. Is The HIS Customizable?
You need to be very clear on what features you want mandatorily in your software and what you are flexible about having (wish). Based on your wants list check how much customization will the software you are considering require and is it possible? Your operations team may want many automated features in your HIS to erase out manual processes but you need to analyze how important having these features are. Then you need to check if these features are a built-in part of the software or do they need to be customized. And most importantly are these features customizable and will they work efficiently?
2. Is The HIS Scalable?
HIS is a long-term investment, therefore you need to ensure that the software scales as the hospital grows. Compare the scalability quotient of the software, whether it can adapt to the projected growth of the company and handle the operations and the resultant data smoothly. The software should be capable of accommodating the additional processes load and data that will be generated because of the increased work.
3. Can The New HIS Be Integrated with The Current System?
In case of an existing and currently functional hospital, the processes are already in existence. The processes are possibly being performed in a semi-manual, semi-automated system. Loss of data is not a positive event in a functional process. Evaluate whether the transition from your current system to the new software will be smooth without data loss?
4. What Are The Provisions of Data Safety?
Hospitals generate huge quantity of data that are confidential. This data needs to be stored for certain duration of time (as per the law of the land) and needs to be accessed from time to time for clinical decisions. The HIS needs to be evaluated in terms ofdata security and backup. How will you retrieve, edit or erase data if you want to? How easy or not so easy is it? How will data access be restricted? And how easily can it be retrieved, if need be?
5. How Trainable Is The HIS That Is Being Considered?
Functional hospital or a new one, HIS implementation needs extensive training. You are implementing HIS to attain certain positive operations end results; the eventual success of the HIS will depend on how comfortable the end user is with the software. Evaluate how different is the new software from the current system? What is the difficulty level for the end users in your hospital? How long will it take for the end user to be comfortably trained in the new software? These are important points to consider before finalizing your HIS.
HIS is critical to your operations, so evaluate carefully before you take the plunge.